Job Description

Senior Coordinator – Facilities Support

Prepare the FM Business Unit monthly report to the senior management and ensure the data collected is valid and reliable with the ability to transfer to Power Point Presentation

Acting as the point of contact on behalf of the Facilities Management Business Unit in relations to the Director, Senior Managers, Managers, clients and other external Service providers / partners.

Manage the information flow in a timely and accurate manner between other departments.

Manage the department’s calendar and set up meetings as requested.

Format information for internal and external communication such as memos, emails, presentations, and reports.

Research and conduct data, as requested, to prepare documents for review including formatting them into presentation.

Monitor the FM Market for events and information to match the trends and prepare a monthly report for the competitor analysis

Ensure escalation matrix is active and tested on monthly basis to ensure clients/customers escalated matters are followed through.

Greet and escort visitors and decide accordingly allotted time in coordination with the office administration team on the on the FM team member’s calendar.

Organize and maintain the office filing system including historical operational data.

Perform day-to-day office duties that include ordering supplies and managing a records database.

Provide general administrative support.

Be part of the Innovation team approach and suggest practical ideas from research for matters related to Facilities Management.

Qualification & Experience –

Minimum 04 years of experience
 

Diploma and/or administrative certification with excellent MS Office365 skills.

Outstanding organizational and time management skills.

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).

Understand Marketing and graphics for presentations layout and Service introduction to clients .

Excellent verbal and written communications skills.