Job Description

Administrative Coordinator (for UAE Nationals only)

• ESSENTIAL DUTIES & RESPONSIBILITIES:
• Manage office operations, including scheduling appointments, maintaining calendars, ordering supplies, and managing office budget and financial tasks.
• Prepare reports and presentations, including gathering data, writing content, and creating graphics.
• Implement sustainability initiatives by researching sustainability best practices, developing plans for implementation, and securing needed resources for sustainability initiatives.
• Track the progress of sustainability initiatives by collecting data on the implementation, preparing reports on the progress, and identifying any challenges that are preventing the successful implementation of sustainability initiatives.
• Serve as a point of contact for students, faculty, and staff regarding sustainability initiatives
• Support EHS-related activities, initiatives, internal audits, workshops and campaigns
• Conduct monthly/ annual EHS inspections for all colleges on campus
• Create EHS inspection/ internal audit reports
• Conduct validation of Risk Assessment in labs, clinics, and workshops on campus
• Coordinate and manage administrative tasks and responsibilities related to sustainability related initiatives, programs, and events.
• Prepare and process documents such as sustainability reports, forms, and correspondence.

Qualifications & Experience

• Bachelor’s Degree in Environmental Health and Safety/ sustainability field.
• 2 years of experience is required.

Knowledge & Skills

• Experience with environmental sustainability principles.
• Event planning and management skills.
• Ability to maintain confidentiality.
• Possess knowledge of computer technology.
• Microsoft Office Suite proficiency including Word, Excel, PowerPoint, and Outlook.
• Strong time-management skills and the ability to proactively prioritize and manage competing tasks and deadlines.
• Must possess exceptional record-keeping skills and a dedication to maintaining the highest standards of accuracy and organization.
• Written and verbal communication skills to be able to communicate effectively with a variety of audiences, including students, faculty, staff, and external partners.
• Exceptional problem-solving skills, with the ability to identify issues and develop creative solutions to overcome challenges.
• Ability to work effectively and collaboratively in a team environment, while also able to work independently and take initiative.
• Excellent organizational and project management skills.

Working Conditions

• Work is normally performed in a typical interior/office work environment.
• No or limited physical effort is required.
• No or limited exposure to physical risk.

Supervision Reports to: Senior Sustainability Manager

Subordinates: N/A